Event Registration Form
Welcome to Cornell University's Event Registration Form
Cornell University's Event Registration Form is a tool used to help event planners connect with university officials in order to make their event planning experience efficient and painless. The communication between the event planner and university official will help the event planner better understand university policies and procedures, while allowing the university official the opportunity to learn more about the event and sponsoring organization(s). Though the process may seem tedious at times, it is important to maintain an open line of communications, and be prompt and courteous.
DO I NEED TO COMPLETE AN EVENT REGISTRATION FORM?
To determine whether or not you need to register your event, use these simple guidelines. First, however, understand the difference between an EVENT and a MEETING. EVENTS are generally open activities where anyone can attend (ticketed or not-ticketed), regardless of location. MEETINGS are generally closed sessions limited to a department or select group or people (i.e. student organization). MEETINGS generally do not need to be registered using this form unless they meet one of the criteria below (inviting a dignitary to speak, pot-luck meals, etc.).
1. Events that take place in a venue with a capacity of 50 people or more? YES, you need to register your event. However, it is not necessary to register your departmental or student organization meetings.
2. Events with alcohol? YES, you need to register your event. If you plan on having alcohol at your meeting, then please register that, as well.
3. Events with food?
If your event is open to anyone, and there will be over 49 people - YES, you need to register your event.
If your event is closed, or by invite only, and under 49 people - NO, you do not need to register your event.
If your event is a pot-luck, and there will be over 49 people - YES, you need to register your event.
If you are simply bringing fast-food (i.e. from on-campus eateries, pizza, snacks, etc.) - NO, you do not need to register your event.
4. Outdoor events?
Tabling to promote an event/organization - NO, you do not need to register your event.
Tabling and giving away food - YES, you need to register your event.
Tabling and collecting money - YES, you need to register your event.
Events where amplified sound is being used - YES, you need to register your event.
Rallies, demonstrations, protests - NO, unless you plan on using amplified sound outside the noon - 1:00 pm hour outside WSH or Day Hall, or if your event falls under one of the other categories listed. However, if you do register your event, EMPT may be able to offer assistance with your event.
5. Events where money is collected/tickets are being sold? YES, you need to register your event.
6. Events with a start time of 11:00 pm or later? YES, you need to register your event.
7. Events where a dignitary is speaking? YES, you need to register your event.
[Not sure if you're hosting a dignitary? CLICK HERE for a useful chart.]
8. Events that may be seen as elevated risk or high risk? YES, you need to register your event.
** PLEASE NOTE: Events must be registered four (4) weeks prior to the start date, or the event will not be approved. If you're not sure whether your event should be registered, please feel free to write to us at firstname.lastname@example.org, or call 607-255-4169.
Use this option if you've already submitted an Event Registration Form, and would like to check the status of your event.
Looking for information about event planning at Cornell University?
If you're looking for basic information about planning an event at Cornell University, visit the Event Planning Handbook. Information includes:
- Reserving space on campus
- Using Cornell's name, logo, or artwork
- Conducting sales on campus
- Making your event accessible
- Food and alcohol at events
- Open fires
- Noise permits
- Events at fraternity and sorority houses
- Events Management Planning Team (EMPT)
Changing information about your event, or canceling your event
If any information about your event has changed, or if your event will no longer take place, please send an email to us at email@example.com or call 607-255-4169. Be sure to include the sponsor's name, and the event title in your email.
Follow this link to go to the Student Organization Event Planning Handbook. This on-line handbook provides valuable resources including policies and procedures for holding events on campus, links and contact information for campus departments, event planning checklists, and other resources you may find helpful while planning your event.