Policies and Procedures

Club Registration and Renewal

Clubs are required to renew/register their organizations each year. For the purpose of club registration, Cornell follows the fiscal year - July 1 to June 30. Registration/Renewal typically opens in early July. If a group was registered the previous academic year, they will need to renew their organization. Renewing a group a relatively simple process that involves updating club information (including officers and advisor), and having the officers and advisor complete required forms. If a group has not been registered in the past three (3) years, they may be considered a new organization, and will have to register as a new group. New organization registration is typically open for the first three (3) weeks of each semester. 

Event Registration

Cornell's Event Registration Process allows clubs and organizations to gain valuable assistance with their event planning process. The Event Registration Form has specific requirements regarding how far in advance it needs to be filled out - either two (2) weeks or four (4) weeks. Groups may be asked to attend a meeting of the Events Management Planning Team (EMPT) to discuss their event and provide additional details.

Alcohol at Events

The use of alcohol at student organization events is restricted to graduate/professional organizations only. Undergraduate organizations are generally not permitted to serve alcohol an campus without special permission.

Harassment, Discrimination, and Bias

Cornell University is committed to providing a safe, inclusive, and respectful learning, living, and working environment for its students, faculty, and staff members free from unlawful discrimination based on protected categories, such as race, sex, religion, veteran status and disability. Cornell’s Policy 6.4 provides our community the means to address concerns of bias, discrimination, harassment, and sexual and related misconduct.  Three separate Cornell offices are responsible for implementing Policy 6.4 and assisting community members in Ithaca-based programs, including Cornell Tech. The Department of Inclusion and Workforce Diversity provides leadership to the Cornell community in the areas of equal opportunity, affirmative action, and diversity.  The Department also accepts and routes reports of bias incidents involving faculty and staff. For more information, visit the Working at Cornell website on Harassment, Discriminiation and Bias Reporting.

Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires colleges and universities to disclose statistics annually both for crimes reported to local agencies and crimes reported to campus security authorities. The Cornell University Police Department is responsible for the annual collection of Clery Act crime statistics, and for reporting such information directly to the U.S. Department of Education and to the Cornell University community in CampusWatch, the Clery Act-mandated Annual Security Report published each year. Club Advisors are a Campus Security Authority (CSA) as defined by the Clery Act. For more information, view the letter from CU Police regarding Clery Act requirements for club advisors, and the CSA Info Packet.

Class Absence

According to the Faculty Handbook,

Students whose participation in varsity athletics or other recognized extracurricular activities requires occasional absences from the campus may present an appropriate slip or letter with the signature of a responsible official, attesting that the proposed absence is in connection with a recognized activity. In the case of athletics, the Faculty Advisory Committee on Athletics and Physical Education must approve the schedule of events and associated athletic leaves of absence each year, thus assuring that the athletic absences are kept within approved limits and guidelines.

However, according to the Dean of Faculty, "Except for disabilities and religious observance, there are no laws or policies that "require" instructors to grant an accommodation." Though many faculty will honor requests when reasonable, it is up to the instructor to assess the value of the excused experience and the logistics associated with make-up labs, exams, etc. Under no circumstances should the faculty member be pressured one way or another to excuse the student from class. The Dean's office encourages faculty to engage with students early in the term (e.g. first week) on these matters so that there are no surprises.

Contracts

Many organizations engage in contracts with outside vendors and/or artists. University organizations are required to have contracts reviewed by the appropriate employee(s) in your department/unit who shall seek review by representatives in University Counsel and Risk Management and Insurance. An appropriate university authority will execute the agreement on behalf of the university. Independent organizations may wish to seek independent legal advice prior to entering into a contractual agreement. The independent organization, and not Cornell University, is party to, and bound by, the agreement. While staff in the Campus Activities Office cannot offer legal advice, they are available to consult with you regarding your contract and recommend and/or require that you make certain changes. Advisors of independent organizations should not sign contracts on behalf of Cornell Univesity.

Hazing

Cornell University prohibits any organization from engaging in any action or situation which endangers mental or physical health, or involves the consumption of liquor or drugs for the purpose of initiation into or affiliation with any organization. See Cornell's Hazing Website and Section 6450 of the Education Law of the State of New York. Pursuant to Section 6450 of the Education Law of the State of New York, the above statement shall be deemed to be part of the by-laws of all organizations registered at Cornell University. The organization agrees that if it engages in conduct in violation of such statement, the nature of the conduct and any sanctions imposed may be reported publicly.


For more information, visit Cornell University's Campus Code of Conduct or the Student Organization Handbook General Policies for Student Organizations.